Attendee Information

Expenses

Review the reimbursement process and expense guidelines completely before submitting meeting-related expenses.

Read Completely Before Submitting

Reimbursement Process

  1. Submit reimbursement requests with itemized receipts within ten (10) calendar days of the conclusion of the event.
  2. Reimbursements submitted after this deadline may be declined.
  3. Questions about an expense reimbursement request? Contact Bonni Scepkowski at Stellar Meetings & Events, bonni@stellarmeetings.com.
  4. Before submitting, review the Expense Guidelines below to confirm that expenses meet the approval requirements.
Review expense guidelines ↓
Stellar Meetings & Events

Expense Reimbursement Request

Dianthus Therapeutics Expense Guidelines

Event-Related Expense Reimbursement Guidelines

Reasonable, Appropriate Event Expenses

Stellar Meetings & Events will reimburse incidental expenses incurred during travel to or from the event when they are reasonable and appropriate for the event location, agenda, and any Sponsor directives.

  • All expense claims must be accompanied by itemized receipts for reimbursement to be made.
  • For shared expenses, including meals and transportation, include the first and last name of every individual and the total for each person reflected on the single receipt.
  • Reimbursements must be submitted within ten (10) calendar days of the conclusion of the event. Requests submitted after this deadline may be declined.
  • Reimbursements are processed in the order received beginning after the 10-day submission deadline.
  • Missing information and incomplete reimbursement requests will delay transfer of funds to your account.
  • Reimbursements will be made via ACH. Any ACH fees will be handled on your behalf.
  • Once the ACH has been submitted, please allow ten (10) business days for funds to be transferred to your account.

The following reimbursable and non-reimbursable expenses are examples only and should not be considered all-inclusive lists.

With Valid Itemized Receipts

Examples of Reimbursable Expenses

  • Airport or train station parking
  • Baggage fees
  • Taxi or rideshare fares
  • Personal-vehicle mileage at the current country-specific rate
  • Toll fares and train fares
  • Visa fees incurred to attend the event
  • Reasonable meals outside provided meeting meals, up to $75 USD per day

Not Eligible

Examples of Non-Reimbursable Expenses

  • Hotel-staff gratuities or travel expenses for a spouse or guest
  • Laundry service or upgraded flight/train seats
  • In-flight Wi-Fi, excess baggage fees, or foreign ATM fees
  • Mobile-phone roaming fees or traffic and parking tickets
  • Groceries, toiletries, household items, or personal entertainment
  • Hotel incidentals, minibar charges, or alcoholic beverages
  • Meals on event days when meal functions are provided, unless there is a travel-related reason or the expense is pre-approved by the Event Sponsor or Stellar Meetings & Events Global Event Director
Enter expenses