Attendee information

Expenses

Review the reimbursement process and expense guidelines completely before submitting meeting-related expenses.

Read completely before submitting

Reimbursement process

  1. Submit reimbursement requests with itemized receipts within ten (10) calendar days of the conclusion of the event.
  2. Reimbursements submitted after this deadline may be declined.
  3. Questions about an expense reimbursement request? Contact the MTA Finance Team at MTAReimbursements@millertanner.com.
  4. Before submitting, review the Expense Guidelines to confirm that expenses meet the approval requirements.
  5. After completing your submission, enroll in Convera to securely provide the banking details needed for the reimbursement wire transfer.
  6. Provide the requested banking details within three (3) business days of your submission to support timely reimbursement.
  7. Convera enrollment instructions will be provided after your submission.
  8. For your privacy, do not enter personal banking details in the expense form or on any uploaded receipts.
View expense guidelines ↗

Expense submission link forthcoming.

Expense policy

Reasonable, appropriate event expenses

Miller Tanner Associates will reimburse incidental expenses incurred while traveling to or from the event when they are reasonable and appropriate for the event location, agenda, and sponsor direction. Sponsor-specific requirements supersede these general guidelines.

With valid itemized receipts

Examples of reimbursable expenses

  • Airport or train station parking
  • Baggage fees
  • Taxi or rideshare fares
  • Personal-vehicle mileage at the current country-specific rate
  • Toll fares and train fares
  • Visa fees incurred to attend the event
  • Reasonable meals outside provided meeting meals, up to $75 USD per day
  • Meal or taxi gratuities up to 20%

Not eligible

Examples of non-reimbursable expenses

  • Hotel-staff gratuities or travel expenses for a spouse or guest
  • Laundry service or upgraded flight/train seats
  • In-flight Wi-Fi, excess baggage fees, or foreign ATM fees
  • Mobile-phone roaming fees or traffic and parking tickets
  • Groceries, toiletries, household items, or personal entertainment
  • Hotel incidentals, minibar charges, or alcoholic beverages
  • Meals on event days when meals are provided, unless pre-approved

Before you submit

  • All claims must include itemized receipts. Shared expenses must identify each person and their portion of the total.
  • Mileage claims must include supporting online-map documentation showing arrival and departure locations.
  • For gratuities, submit both the itemized receipt and the receipt showing the gratuity.
  • Incomplete requests or missing information may delay payment. After a wire is submitted, allow up to ten business days for funds to reach your account.